Workplace Services

Workplace Services


At many organizations, office space is frequently underutilized by 50% or more, resulting in a larger than necessary real estate and carbon footprint, along with their associated costs. Web-based ARCHIBUS Hoteling enables organizations to more fully utilize existing space, potentially reduce leased/owned space in their portfolios, as well as decrease carbon emissions and workspace operating costs. It supports temporary allocation of on-site workspace to dynamic project-based teams and makes implementation of increasingly popular telework initiatives possible. Additionally, Hoteling simplifies implementation of shared space chargebacks, which further encourages space efficiency and responsibility for occupancy costs.

Use Space More Efficiently to Lower Costs

ARCHIBUS Hoteling provides the simplicity of self-service Web forms to enable an increasingly mobile workforce to easily find and schedule available space on an “as-needed” basis. Hoteling leverages an organization’s existing space inventory, occupancy data, and chargeback methodology for seamless integration with other ARCHIBUS applications. The application’s Web interface greatly reduces data entry time, while producing utilization reports that enable department managers to identify and release underutilized space.

Reduce Real Estate/Carbon Footprint

Many organizations, whether they are profit-driven, nonprofit, or government-related, are establishing space and energy reduction goals to achieve environmental sustainability targets and improve their bottom lines. ARCHIBUS Hoteling supports the provision of telework, job-sharing, and other flexible work arrangements. These programs help eliminate the need for full-time, on-site occupancy, thereby reducing greenhouse gas emissions from commuting or from a larger than necessary facility portfolio.

Support an Agile Workforce

For organizations that provide space for associates who spend a significant percentage of their work hours off-site, or that experience a high churn rate because of project-based teams, ARCHIBUS Hoteling can help implement flexible workspace initiatives. Additionally, organizations experiencing fast growth, mergers, or consolidations can also greatly benefit from Hoteling to temporarily rebalance workspace inventory.

Track Time-Based Ownership and Charges

Eliminate the frustration of seeing booked space go unused. ARCHIBUS Hoteling chargeback features promote accountability by both individuals and their departments. Users can schedule appropriate space for temporary or part-time associates with the appropriate cost center billed for the space that is reserved. Time-based occupancy assignments are easily tracked, allowing managers to forecast space requirements and budget accordingly.


  • Lowers real estate and associated costs by improving space utilization and enabling the disposition of excess inventory
  • Reduces overall carbon emissions and workplace operating costs based on a smaller, more efficient facilities footprint resulting from improved space utilization
  • Provides flexibility to accommodate a mobile workforce and increase employee satisfaction
  • Allows easy implementation of chargebacks to encourage responsible and efficient use of space

Activities and Reports

  • Room Bookings for a Date Range
  • Rooms Without Bookings for a Date Range
  • Canceled or Rejected Bookings for a Date Range
  • Room Bookings by Employee
  • Room Bookings by Department
  • Over-allocated Rooms
  • Hoteling Chargeable Costs by Division
  • Overall Utilization, by Department and by Room
  • Hoteling Utilization, by Department and by Room

ARCHIBUS Hoteling lets organizations book rooms, and display their locations, to support visiting teleworkers and dynamic project-based teams.